So it’s finally time to plan for the annual team building event. If you have done it before,it might not appear challenging but when doing it for the first time,organising a team building event is often daunting. Here are some useful tips you should consider when arranging a team building event.
1. Determine Your Timeline
You need to give yourself more time to plan and prepare for the event than you think. You need to start planning as early as a month or two before the event. If the team building event has a lot of attendees,you should start planning as early as six months before. Take advantage of various tools like Excel to plan for every minute detail of the entire thing.
2. Select A Planning Team
You can’t plan a team building event by yourself. There are so many moving parts so you are likely to get worn out if you choose to plan the whole thing on your own. Get a planning team to help you with the planning. It will then be easy enough to give tasks to others and make important decisions about the event. If you do this you can also choose someone to take over the workload if it feels too heavy. The best way is to ask a few colleagues to volunteer to be part of the planning group.
3. Define Your Team Building Goal
With a clearly defined objective for the team building event,it’s a guarantee that the whole event will be effective and fun. There are a few ways you can do to determine the goal of your team building event. For example,who is coming to the event?,what type of fun things will be you doing?,where is the venue of the event?,Why are you planning for this team building event in the first place?,When do you plan to do it?
Once you have put together all these answers,you will have a clearly defined objective for the entire event.
4. Put Together A List Of Attendees
Basically,you need to know how many people will be attending the event. You need to find out whether it’s a mandatory event for all in the office or can anyone sign up to attend it. How many people can the venue take and still stay within your budget? Are people with disabilities allowed to attend? Once you have a proper list of the attendees,you can plan for what you need and select a venue.
5. Select Venue,Date And Time
Once you know where you are planning to have your team building event,you can start searching for a venue once you know the date,the number of people who will be attending and the time of the event. Here,you need to know your budget to avoid spending too much money for the wrong venue. Also make sure the venue has enough space for all the attendees and all the various fun activities you plan on doing during the day.
Finally,remember a successful team building event requires a lot of setting up and preparation. Using these tips,you can count on an unforgettable day.